How to Use ChatGPT for Data Analysis in Excel

This guide will explain how to use ChatGPT for data analysis in Excel.

Since Excel has several built-in functions and tools, Excel is an excellent tool to use for different situations and purposes. Moreover, we can easily perform complex calculations and data analysis in Excel.

Furthermore, we can perform several data analysis tasks in Excel, such as sorting, filtering, summarizing data, and creating charts and graphs. Excel also has several built-in tools for data analysis, such as pivot tables, and many third-party add-ons and plugins available. 

However, data analysis can become a daunting task in Excel when we are unfamiliar with its tools and functions. And it also becomes quite a taxing task when analyzing a large quantity of data. 

Fortunately, we can utilize ChatGPT, an answer-generating AI tool that can help us navigate our way to data analysis in Excel. So ChatGPT is a language model which OpenAI develops. Additionally, it answers conversationally, making it easy for us to follow the answers.

Let’s take a sample scenario wherein we need to use ChatGPT for data analysis in Excel.

Suppose you want to perform a linear regression on your data set. However, you do not know how to do data analysis in Excel. Luckily, Excel has a built-in data analysis tool that performs linear regression. So you only need the instructions on where to go in Excel to open the data analysis tool.

To help you learn the steps on how to perform linear regression in Excel, you used ChatGPT and asked how to open the data analysis tool in Excel and perform linear regression. ChatGPT will return a detailed answer to your question, which you can simply follow and apply to your worksheet. 

Great! Now we can move on and dive into a real example of using ChatGPT for data analysis in Excel.

 

A Real Example of Using ChatGPT for Data Analysis in Excel

Let’s say we have a data set containing the annual sales for 5 different stores in the last 5 years. And we want to perform data analysis using this data set. So our initial data set would look like this:

Initial dataset

 

Using our data set, we want to get the mean of each store. Additionally, we want to determine which store had the lowest and highest annual sales in the last 5 years.

This can be a daunting task for a beginner user of Excel. Luckily, we can use ChatGPT to help us with each task. So ChatGPT is a conversational AI language model developed by OpenAI. So it is an answer-generating AI tool trained on a large data set of human-generated text.

Furthermore, ChatGPT can understand and generate human-like text. More importantly, it can help us navigate Excel easily. For instance, we can ask ChatGPT to create an Excel formula for us or to write code to automate tasks in Excel.

In this case, we want to use ChatGPT to help us perform data analysis in Excel. Firstly, we want to get the mean or average sales of each store in the last 5 years. To do this, we need to use a formula to calculate each store’s mean or average sales.

But, we can simply go to ChatGPT and ask it to create a formula for us that will calculate the mean sales of each store in the data set. Then, we can copy the formula it created and paste it into our worksheet. 

Secondly, we want to determine which stores had the highest and lowest annual sales in the last 5 years. Similarly, we can ask ChatGPT to build a formula that will allow us to analyze our data set and determine the stores with the highest and lowest annual sales.

Then, we can simply copy the formula ChatGPT built and apply it to our worksheet. So our final data set would look like this:

Final dataset

 

You can make your own copy of the spreadsheet above using the link attached below. 

Amazing! Now we can proceed and explain how to use ChatGPT for data analysis in Excel.

 

How to Use ChatGPT for Data Analysis in Excel

In this section, we will explain the step-by-step process of how to use ChatGPT for data analysis in Excel. Additionally, each step contains detailed instructions and pictures to guide you along the way.

To apply this method to your work, we can simply follow the steps below.

1. Firstly, we need to create an instruction to create a formula that will calculate the mean of each store in the data set. In this case, our instruction is “Create a formula to calculate the average of cell C2 to G2”. 

Then, we will copy this instruction by clicking Ctrl + C. otherwise, we can also right-click and select Copy.

Make instructions

 

2. Secondly, we will go to ChatGPT and paste the instructions in the space provided at the bottom. To do this, we can simply click Ctrl + V. Otherwise, we can also right-click and select Paste. Lastly, we will click the paper plane icon to submit the inquiry.

Paste instructions

 

3. Thirdly, we will copy the formula created by ChatGPT. To do this, we will select the entire text and right-click to select Copy.

Use ChatGPT for Data Analysis in Excel

 

4. Then, we will go back to our worksheet and paste the formula in the Formula bar. To do this, we can simply Ctrl + V.

Use ChatGPT for Data Analysis in Excel

 

5. Afterward, we can simply drag down the Fill Handle tool to copy the formula to the other cells.

Use ChatGPT for Data Analysis in Excel

 

6. Next, we will make another instruction to determine which store has the highest annual sales average. In this case, our instruction is “Create a formula to determine which value is the highest in column H and return the value in column B.”

Use ChatGPT for Data Analysis in Excel

 

7. Afterward, we will copy the instructions by clicking Ctrl + C. then, we will go to ChatGPT and paste the instructions at the bottom. Lastly, we will click the paper plane icon to submit the inquiry.

Use ChatGPT for Data Analysis in Excel

 

8. Then, we will copy the formula created by ChatGPT by selecting the entire text and clicking Copy.

Use ChatGPT for Data Analysis in Excel

 

9. Next, we will go back to our worksheet and paste the formula in the Formula bar by clicking Ctrl + V.

Use ChatGPT for Data Analysis in Excel

 

10. Then, we will repeat the process to determine which store has the lowest annual sales average. So our instruction is “Create a formula to determine which value is the lowest in column H and return the value in column B.

Use ChatGPT for Data Analysis in Excel

 

11. Afterward, we will copy the instructions and paste them into ChatGPT.

Use ChatGPT for Data Analysis in Excel

 

12. Next, we will copy the formula created by ChatGPT by right-clicking and selecting Copy.

Use ChatGPT for Data Analysis in Excel

 

13. Lastly, we will go back to our worksheet and paste the formula in the Formula bar.

Use ChatGPT for Data Analysis in Excel

 

14. And tada! We have successfully used ChatGPT for data analysis in Excel.

Use ChatGPT for Data Analysis in Excel

 

And that’s pretty much it! We have successfully explained how to use ChatGPT for data analysis in Excel. Now you can apply this method and use it in your work whenever you need.

Are you interested in learning more about what Excel can do? You can now use the various other Microsoft Excel formulas available to create great worksheets that work for you. Make sure to subscribe to our newsletter to be the first to know about the latest guides and tutorials from us.

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