How to Create a Library Database in Excel

This guide will explain how to create a library database in Excel using the table feature

Excel is widely known for being an extremely useful tool for creating reports, calculations, and displaying data and numbers. But, Excel is also an excellent tool for creating a library database. 

So a database refers to an organized collection of organized or structured data or information. And it is created for easy access to information, meaning we can easily search up data or information. 

Essentially, a library database is an electronic collection of organized information or data that allows a user to easily obtain information by searching in several ways. And Excel contains many features that support the creation of a library database. 

Let’s take a sample situation wherein you are creating a library database in Excel.

Suppose you are creating a library database containing information about the employees in your company. So it would contain their employee ID, name, department, and contact information. 

And you opted to create one in Excel since it has many features that will make the entire process easier and more efficient. 

One of the features in Excel we will mainly use is the table feature. Furthermore, it contains many useful features which will make our library database better.

Great! Let’s move on and discuss a real example of creating a library database in Excel using the table feature. 

 

A Real Example of Creating a Library Database in Excel

Let’s say we need to create a library database for our company about employee information. And we want to be able to create one easily and efficiently. So the best tool for this task would be to use Excel. 

For example, we have information about the employee ID, name, department, ad contact information. So we will be using this information to build our library database in Excel. 

Firstly, we need to build our library database based on the current information we have on hand. Afterward, the Form feature in Excel will become extremely useful when updating or adding new information to our library database. 

Excel makes it easy and efficient to add new data to our library dataset. We can also update, change, delete, and even restrict certain data or information in our library database. 

Basically, it is just a matter of inputting our information and converting it to a table. Once we have converted the range of cells containing our data, we can do several things with our library database using the different features in Excel. 

And this is most likely how our library database will look like:Final output

 

You can make your own copy of the spreadsheet above using the link attached below. 

Awesome! Now let’s learn the steps of how to create a library database in Excel. 

 

How to Create a Library Database in Excel

In this section, we will discuss the step-by-step process of how to create a library database in Excel using the table feature. Moreover, each step will have pictures and detailed explanations to guide you along the process. 

1. Firstly, we need to add the form feature to our ribbon. To do this, click the downward-facing arrow at the end of the ribbon. Then, select More Commands from the dropdown menu.Adding more commands

 

2. Secondly, the Excel Options window will appear. From there, select the Quick Access Toolbar and select All Commands under the Choose commands from the menu. Next, select Form from the dropdown menu and click Add >>. Lastly, click OK to apply the changes.Adding the form feature

 

3. Thirdly, we can start setting up our database. So we will first create our headers. In this case, we will have four headers since we have four categories of information, such as Employee ID, Name, Department, and Contact Information

Afterward, we can format the headers. To do this, go to the Home tab. So select the headers and format according to your preference. In this case, we will change the colors and make them bold.Creating the headers

 

4. Next, we will input the first row of information manually. Then, select the range of cells. Next, go to the Insert tab and select Table. Afterward, the Create Table window will appear. So make sure to check My table has headers. Lastly, click OK to apply the changes.Create a Library Database in Excel

 

5. Now, our database is ready to work with. We can choose to continue to input the next information manually. And it will automatically update the inputted values into the table. But let’s try using the form feature to be more efficient. 

To input new entries to the table, select any cell and click on the Form feature. Then, click New and input the new information or data. Afterward, simply press the Enter key to input the new entry.Create a Library Database in Excel

 

6. Furthermore, we can update any information on our library database. One way is to simply look for the information and manually change it on the table. But, we can also do this using the form feature.

Simply select any cell and click on the Form feature. Then, a window will open wherein we can change any row of information. So simply go to the specific category you want to change. Lastly, click Close.Create a Library Database in Excel

 

7. Similarly, we can also remove any existing record in our library database. And there are also two ways we can go about this task. First, we can manually perform this. Simply select the row of information or data you want to delete. Then, press Delete.

Another way to do this is again by using the form feature. So select any cell and then click on the Form feature. Then, the window will appear. Next, search for the information or entry you want to delete and click Delete.Create a Library Database in Excel

 

8. Additionally, we can restrict specific data that gets inputted into our library database. For instance, we will restrict the data inputted in the Contact Information column so that only 7-digit numbers can be entered. 

To do this, select the Contact Information column. Then, go to the Data tab and select Data Validation.Create a Library Database in Excel

 

9. Then, the Data Validation window will appear. So select the criteria applicable to your data. In this case, we will restrict the text length to equal to 7. Lastly, click OK to apply the changes.Create a Library Database in Excel

 

10. And tada! We have successfully created a library database in Excel using the table features.Create a Library Database in Excel

 

And that’s pretty much it! We have discussed the step-by-step process of how to create a library database in Excel. Now you can apply this whenever you need to create one for your work or even for personal use. 

Are you interested in learning more about what Excel can do? You can now use the various other Microsoft Excel formulas available to create great worksheets that work for you. Make sure to subscribe to our newsletter to be the first to know about the latest guides and tutorials from us.

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