How to Fix Unable to Merge Cells on Table in Excel

This guide will discuss how to fix unable to merge cells on Table in Excel using two quick and simple methods.

Excel has many built-in features to make our tasks and work easier and more efficient. And one of these features is the merge tool. 

So the merge tool is used to merge or group two or more cells together to form one large cell. And this is often used in tables, especially when grouping columns or rows together. 

Furthermore, the merge tool ensures a symmetrical and formatted look to our worksheets. And it makes the table neater since we can group similar contents. 

But, the merge tool is sometimes unavailable, or it is greyed out, meaning we cannot use it. 

There are several explanations as to why we cannot merge cells on a table in Excel. 

Let’s take an example of a similar situation.

Suppose you are a college student creating a table regarding your subjects from the first and second years. And you want to merge the cell for the year level since it has both the first and second semesters. 

But just as you are about to click on merge, you find out it is greyed out and unavailable. 

Now, what can you do to fix this issue?

Let’s first discuss the possible reasons why we are unable to merge cells on a table in Excel.

Reasons for Unable to Merge Cell on Table in Excel

There could be many possible explanations for why we cannot merge cells on Excel tables. Additionally, it is important to understand the reasons behind the issue before we learn how to fix it. So let’s explore the possible reasons.

Basically, Excel does not allow its users to merge cells on a table. And this is a common issue faced by everyone. So we need to convert the table to a range first. Then, we can merge cells as needed. And convert back to table if necessary. 

Secondly, the workbook containing your table might be protected. So Excel now allows users to share workbooks for collaboration. And sometimes, these workbooks can be protected, which blocks us from using the merge tool. Furthermore, shared workbooks do not allow us to perform merge cells. 

Then, we need to simply unshare the workbook for us to use the merged cell on a table in Excel. 

Great! We have discovered the reasons why we are unable to merge cells on tables in Excel. Now let’s move on to a real example of fixing unable to merge cells on tables in Excel. 

A Real Example of Fixing Unable to Merge Cell on Table in Excel

Let’s say we have a table of all your subjects from the first and second years divided by the first and second semesters. And we want to merge certain cells to format our table neatly. But for some reason, the merged cell is unavailable.

Sample table that we need to merge cells

 

Because we have already discovered two possible reasons we cannot merge cells on a table in Excel, we must address these reasons and apply the solutions. 

Firstly, we already learned that Excel does not support merging cells on a table. So we need to convert our table to a range. Then, this is when we can apply the merge cell function. 

Secondly, we need to verify if our workbook containing our table is shared or protected. If it is, we need to unshare it to use the merge cell function. 

After doing these two methods, we can now successfully use the merge cell function on our table in Excel.

You can make your own copy of the spreadsheet above using the link attached below. 

Awesome! Now let’s learn the steps of how to fix unable to merge cells on a table in Excel.

How to Fix Unable to Merge Cell on Table in Excel

In this section, we will discuss the step-by-step process of how to fix unable to merge cells on a table in Excel. 

1. Firstly, we need to convert our table to a range to apply the merge cell function. So select the entire table.

Selecting the entire table

2. Secondly, go to the Table Design tab. Then, click on Convert to Range in the tools section.

Fix Unable to Merge Cells on Table in Excel

3. And we can now use the merge cell function. So select the cells we want to merge. In this case, we will select A2:B2 and C2:D2. Then, go to the Home tab. Lastly, select the Merge dropdown arrow and click on Merge & Center.

Merge & Center now available to use

4. And tada! We have successfully fixed unable to merge cells on a table in Excel.

Fix Unable to Merge Cells on Table in Excel

5. Additionally, we have one more solution if the first one does not work. So one more possible reason could be the workbook being protected or shared. To undo this, go to the Review tab.

Fix Unable to Merge Cells on Table in Excel

6. In the Review tab, click on Manage Protection. Then, turn off the Protect sheet button. And this would allow us to use the merge cell tool finally.

Fix Unable to Merge Cells on Table in Excel

 

That’s pretty much it! You have successfully learned the possible reasons and the solutions to fix unable to merge cells on a table in Excel. Now you can apply these methods whenever you encounter this issue of the merge cell function being unavailable.

Are you interested in learning more about what Excel can do? You can now use the various other Microsoft Excel formulas available to create great worksheets that work for you. Make sure to subscribe to our newsletter to be the first to know about the latest guides and tutorials from us.

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